Privacy Policy

 

PRIVACY STATEMENT (INCLUDING GENERAL DATA PROTECTION REGULATION)

We are committed to protecting your privacy and processing your personal data in accordance with
the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation
(GDPR) on and from 25 May 2018 (Data Protection Legislation).
In becoming a member, Central Athletic Club will collect certain information about you which will
include your name, date of birth, gender, health information provided by you, email address,
address, telephone number and details of any coaching or officiating licenses you hold. Photographs
and videos may also be taken at competitions and training sessions.
The use of data may include the following activities and more:

Training and Competition Entry

  • Share data with club coaches or officials to administer training sessions
  • Share data with club team managers to recruit, select and manage teams
  • Share data with facility providers to manage access to the track or check delivery standards
  • Share data with leagues, Scottish Athletics and other competition providers for entry in events
  • Collate and share performance statistics on individuals and teams
  • Collect entry information for club run events

Funding and Reporting Purposes

  • Anonymised data shared with a funding partner as condition of grant funding e.g. Local Authority
  • Anonymised data analysed to monitor club trends

Membership and Club Management

  • Processing of membership forms and payments
  • Share data with committee members to provide information about club activities, membership
    renewals or invitation to social events
  • Publishing of race and competition results
  • Website management
  • Sending club newsletter
  • Sending information about selling club kit, merchandise or fundraising

Use of Photographs and Videos

  • Use of photograph/videos on club Website including newsletter
  • Use of photograph/videos on other social media by club officials
  • Non-official photographs and videos must only be added to social media with prior consent of
    those shown.
  • Photographs and videos will be removed on request
  • Parents or others may specifically request not to be shown in any photograph or video
  • Sending photographs/videos to external partners, Scottish Athletics and external media

Your rights

You have the following rights under data protection legislation:

  • To access a copy of the information comprised in your personal data;
  • To object to processing of your personal data that is likely to cause or is causing damage or
    distress;
  • To prevent processing for direct marketing;
  • To object to decisions being taken by automated means;
  • In certain circumstances, to have inaccurate personal data rectified, blocked, erased or
    destroyed; and
  • To claim compensation for damages caused by a breach of data protection legislation.

May 2018

GDPR-club-briefing-paper

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